The British Academy for Training and Development offers this specialized course on "Methods of Preserving Information in Government Units". This course aims to enhance the capability of employees in government units to apply modern, effective methods for preserving and organizing information within government institutions. The role of information is increasingly vital in decision-making and providing public services, making the safe and organized preservation of information critical.

The course will equip participants with the knowledge and skills necessary to organize and preserve data and information within a government environment, focusing on security, privacy, and efficiency in accessing them. The course will also cover modern techniques for information storage and how to effectively implement policies and procedures to maintain and facilitate the use of information.

Who Should Attend?

• Administrative employees in government units.

• Officials responsible for information management in ministries and government institutions.

• Human resources and management directors in the public sector.

• Security and data protection professionals in government institutions.

Knowledge and Benefits:

After completing the program, participants will be able to master the following:

• Understand the fundamentals of information preservation and its importance in governmental work.

• Utilize modern methods for storing and organizing information in government units.

• Implement data preservation procedures in line with security policies and ensure privacy.

• Use cloud computing and digital systems to improve information management efficiency.

• Enhance access to and retrieval of information within government institutions.

• The Importance of Information Preservation in Government Work

  • The role of information in decision-making

  • The impact of organized information on efficiency and effectiveness

  • The importance of security and maintaining privacy

• Types of Information in Government Units

  • Personal and administrative data

  • Financial and legal data

  • General information and official reports

• Challenges in Information Preservation in Government Institutions

  • Dealing with sensitive information

  • Legal and procedural challenges

  • Lack of advanced technological systems

• Types of Information Preservation Systems

  • Paper-based systems and digital systems

  • Hybrid systems

  • Comparing systems and choosing the most suitable one

• Principles of Information Classification

  • Classification by importance and category

  • Creating clear and understandable classifications

  • Developing a unified classification guide

• Determining Access to Information and Protecting It

  • Defining user access rights

  • Protection and encryption mechanisms

  • Procedures to ensure data integrity

• Cloud Computing in Information Preservation

  • Benefits of cloud computing for government institutions

  • Tools and techniques for cloud-based preservation

  • Ensuring security in a cloud environment

• Content Management Systems (CMS)

  • Defining Content Management Systems

  • Choosing the right system for government entities

  • Using CMS to enhance organization

• Data Analysis and Search Tools

  • Using software for data analysis

  • Speeding up the search and retrieval process

  • Data analysis tools for quality monitoring

• Security Procedures for Information Preservation

  • Organizing access to systems and files

  • Effective measures to prevent unauthorized leakage and marketing

  • Securing information online

• Compliance with Security Standards

  • National and international data protection regulations

  • Security standards and best practices

  • Implementing information protection policies

• Preventive Measures Against Cyber Attacks

  • The importance of continuous staff training

  • Protecting against viruses and malicious software

  • Recognizing and preventing hacking attempts

• Efficient Data Retrieval Systems

  • Using modern tools for data retrieval

  • Organizing databases for easy access

  • Improving search and access methods

• Backup Procedures and Data Preservation

  • Importance of regular data backups

  • Implementing cloud and backup systems

  • Storing backups in secure locations

• System Performance Analysis and Improvement

  • Measuring system efficiency

  • Regular audits and identifying areas for improvement

  • Applying necessary updates and modifications

• Government Records Management Systems (RMS)

  • Defining Records Management Systems

  • Benefits of using digital systems for record preservation

  • How to implement digital systems in government units

• Preserving Government Information in Compliance with Legal Standards

  • Compliance with local and international laws

  • Information retention and record-keeping standards

  • Procedures for destroying information when no longer needed

• Organizing Digital Archives

  • Establishing principles for digital archiving

  • Developing digital libraries for government institutions

  • Using digital systems for official document preservation

• The Role of Information in Enhancing Administrative Work

  • Using information to improve productivity

  • Speeding up processes and improving decision-making speed

  • Reducing costs through system improvement

• Performance Indicators in Information Management

  • Measuring the effectiveness of information preservation

  • Analyzing data retrieval times

  • Performance reports and monitoring procedures

• System Review and Identifying Development Needs

  • Identifying systems that need development

  • Conducting studies and analyses for system development

  • Proposing recommendations for continuous improvement

• Information Preservation in Times of Crisis

  • The importance of preserving data during emergencies

  • Strategies for maintaining system continuity

  • Training staff on managing information in emergencies

• Emergency Data Retrieval Procedures

  • Implementing data retrieval systems in emergencies

  • Emergency measures related to data threats

  • Securing systems during a crisis

• Handling Sensitive Information During Emergencies

  • How to protect sensitive data

  • Raising security awareness during crises

  • Using data to coordinate with relevant authorities