The British Academy for Training and Development offers this training program on "Contract and Tender Management" with the aim of developing the practical and technical skills necessary for managing contracts and organizing tenders professionally, in accordance with modern standards. Contracts and tenders play a pivotal role in the success and transparency of projects, requiring a deep understanding of laws, procedures, and negotiation skills.

In today’s competitive and fast-paced work environment, the need for systematic and effective contract and tender management has become more critical than ever, particularly in sectors that rely heavily on procurement, services, and large-scale projects. The ability to draft contracts, evaluate proposals, and ensure compliance with implementation terms is one of the cornerstones of sound resource and project management.

This program focuses on equipping participants with the tools needed to prepare and review contracts, organize procurement processes, and manage various stages of tenders in line with best practices, while adhering to relevant local and international laws to promote transparency and accountability within institutional work environments.

Who Should Attend?

• Contract and procurement officers in both public and private sectors.

• Engineers and administrators involved in project planning and management.

• Legal professionals and consultants engaged in contract drafting and review.

• Individuals seeking to enhance their knowledge of legal and procedural aspects of tendering.

Knowledge and Benefits:

After completing the program, participants will be able to master the following:

• Understand the different types of contracts and their core components.

• Comprehend tendering procedures, including submission and evaluation mechanisms.

• Develop skills in analyzing contract terms and assessing potential risks.

• Enhance proficiency in drafting and formulating legal contracts.

• Acquire effective negotiation tools and ensure contractual compliance by all parties.

• The Concept of Contracts and Their Legal Foundations

  • Legal and commercial definitions of contracts.

  • Essential elements of valid contracts.

  • Cases of contract nullity and their implications.

• Types of Contracts in Projects

  • Supply, service, and construction contracts.

  • Fixed-price, variable-price, and open-price contracts.

  • Pros and cons of each type in various work environments.

• Contract Lifecycle

  • Stages of contract preparation and execution.

  • Amendments and contractual addenda.

  • Contract termination and dispute resolution.

• Types of Tenders and Their Procedures

  • Open, limited, and direct tenders.

  • Pre-qualification and announcement requirements.

  • Steps of tender issuance and evaluation.

• Drafting Terms and Specifications

  • Accurately writing technical and administrative specifications.

  • Defining acceptance and evaluation criteria.

  • Including clauses for guarantees and penalties.

• Tender Documents and Appendices

  • Core components of tender documents.

  • Bid submission templates and bill of quantities.

  • Explanatory appendices and contract samples.

• Bid and Technical Proposal Evaluation

  • Forming evaluation and selection committees.

  • Mechanisms for analyzing bids and verifying compliance.

  • Selecting the most suitable bid based on integrity criteria.

• Contract Negotiation Skills

  • Steps for negotiating with suppliers and contractors.

  • Effective negotiation techniques and overcoming obstacles.

  • Official documentation of negotiation outcomes.

• Final Contracting Procedures

  • Preparing the final version of the contract.

  • Signing and officially documenting the contract in accordance with regulations.

  • Mechanism for contract enforcement and activation.

• Monitoring Contractual Performance

  • Measuring contractor compliance with agreed terms.

  • Performance reports and progress indicators.

  • Managing delays and deviations.

• Contract Amendments and Changes

  • Reasons for contractual changes and when they are permissible.

  • Legal procedures for modifying contract terms.

  • Documenting amendments and ensuring party consent.

• Contractual Dispute Resolution

  • Common types of disputes in contracts.

  • Settlement methods: amicable, arbitration, and litigation.

  • Ensuring continuity of contractual relationships despite disagreements.

• Legal Frameworks for Contracts and Tenders

  • Local and international laws governing contracts.

  • Agreements and ethical standards in contracting.

  • Protecting rights and obligations of contracting parties.

• Internal Control and Governance

  • The importance of oversight to ensure integrity and transparency.

  • The role of auditing bodies in contract review.

  • Applying governance principles in contract management.

• Contract-Related Risks

  • Classification and impact of contractual risks.

  • Risk mitigation strategies during the drafting stage.

  • Managing risks during execution and delivery phases.