This course equips participants with the essential knowledge and practical skills to effectively manage digital archives while ensuring data security and compliance with legal and organizational standards. Participants will learn strategies for digital preservation, secure storage, access control, and risk management to protect organizational information assets.

The program combines theoretical frameworks, practical exercises, and case studies to ensure participants can implement secure digital archiving systems and mitigate data-related risks.

Target Group:

• IT managers and data officers

• Archivists and records managers

• Compliance and risk management professionals

• HR and administrative staff responsible for record keeping

• Digital transformation and IT project leaders

Program Objectives:

By the end of this course, participants will be able to:

• Understand the principles and best practices of digital archiving.

• Implement secure storage and access control measures for digital records.

• Apply data encryption, backup, and recovery strategies.

• Ensure compliance with legal, regulatory, and organizational requirements.

• Assess risks and develop mitigation strategies for digital data security.

• Integrate digital archiving practices into organizational workflows.

Introduction to Digital Archiving

• Overview of digital archiving concepts and importance

• Types of digital records and formats

• Principles of long-term digital preservation

Data Security Fundamentals

• Key concepts in data security: confidentiality, integrity, and availability

• Common threats to digital records (malware, unauthorized access, data breaches)

• Security policies and frameworks

Digital Storage and Access Management

• Storage solutions: cloud vs. on-premises

• Implementing access control and user permissions

• Maintaining audit trails and access logs

Data Encryption and Authentication

• Principles of data encryption and cryptography

• Authentication methods and secure login protocols

• Securing sensitive information in transit and at rest

Backup, Recovery, and Disaster Planning

• Strategies for regular backups and redundancy

• Disaster recovery plans for digital archives

• Testing recovery procedures and business continuity

Compliance and Legal Requirements

• Understanding regulatory frameworks (GDPR, ISO standards, etc.)

• Ensuring digital archiving practices meet legal obligations

• Records retention policies and documentation

Risk Assessment and Mitigation Strategies

• Identifying vulnerabilities in digital archiving systems

• Conducting risk assessments and security audits

• Implementing risk mitigation and preventive measures

Case Studies and Practical Applications

• Real-world examples of digital archiving and data breaches

• Hands-on exercises in secure digital storage and retrieval